PERM Office Manager cum Personal Assistant (Financial Institution, Up to $5,000)

Recruit Express Pte Ltd

PERM Office Manager cum Personal Assistant (Financial Institution, Up to $5,000)

Recruit Express Pte Ltd

Job Nature: Permanent

Position Level: Experienced, Manager

Job Category: Office Operations, Secretarial

Qualification: Bachelor's / Honours

Salary: Login to view

Jobs Responsibilities

  • Being the main contact person between Building Management and office premises i.e. fire drills, renovation and maintenance works within the compound of the office.
  • Order and track office keys, tenant & parking passes 
  • Coordinates emergency procedures for the office. 
  • Ensure day-to-day efficient operations of the Singapore office
  • Liaison with local travel agents to ensure best practice, negotiate corporate hotel rates
  • Act as HSE liaison with building managers and internal stakeholders
  • Co-ordinate office supplies, for example, stationery and pantry supplies
  • Manage the itineraries and travel of visiting staff from outside the region, where appropriate
  • Support office renovations/refurbishments in-conjunction with other key stakeholders
  • Inform new employees on office procedures (access to the building, requesting office supplies, etc.) upon arrival.
  • Ensure that new employees are provided with all necessary documentation on first day, and all required documents are signed.
  • Organizes special functions for the office including but not limited to holiday functions, holiday cards and any special projects assigned CEO, SG
  • Participate as active member of Business Continuity Plan related activities and administrative work (such as Flu Manager/ Safety Management Officer)  
  • Coordination between all departments and functions.
  • Maintains the calendar of the CEO, SG / Group Managing Director
  • Sets up appointments, hotel accommodation and makes travel arrangements for CEO, SG
  • Prepares correspondence and PowerPoint presentations for the country manager.
  • Minutes taking for meetings.

Job Requirements

  • Min. 2-4 years of experience as a Personal Assistant and Office Manager
  • Experience in preparing powerpoint decks is a must

Application Procedures
Interested candidates, please email your resume to:

Attention: Lynn Mak Ling Ling (CEI No. R1986990)
[Click Here to Email Your Resume]
Recruit Express Pte Ltd (EA No. 99C4599)

Company Overview

Singapore’s Largest & Most Preferred Recruitment Company!
As a premier leading recruitment consultancy in Singapore, our success has been a result of our focus in facilitating the success of our Clients in business whilst enhancing the career opportunities for our Candidates.

With our swift expansion across the region, we now have offices in Singapore, Taiwan, Sydney, Kuala Lumpur and Hongkong as well as a partner network in Shanghai and Japan.

We serve with distinction and provide comprehensive staffing needs. As the total recruitment and staffing solutions partner, our goal is to provide our Clients the best staffing solutions through an integrated database network supported by localized content and services.

EA Licence No.: 99C4599
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