PERM Executive Secretary & Office Manager (Financial Institution, Up to $5,000)

Recruit Express Pte Ltd

PERM Executive Secretary & Office Manager (Financial Institution, Up to $5,000)

Recruit Express Pte Ltd

Job Nature: Permanent

Position Level: Experienced, Manager

Job Category: Office Operations, Secretarial

Qualification: Bachelor's / Honours

Salary: Login to view

Jobs Responsibilities

  • Provide full secretarial support and personal assistance to the senior management, reporting to the Chief Executive Officer (CEO).
  • Managing e-calendar / travel diary / activities for the senior management, including coordination of appointments and client meeting setups.
  • Working closely with worldwide operational teams and clients to ensure that work schedules, meetings, tele-conference calls or video conferences are set up accurately with time difference.
  • Accountable for general day-to-day office management and duties, such as greeting visitors, answering the phone and other miscellaneous tasks.
  • Co-ordinates international client visits / staff from other global offices in hotel, travel services and meeting setups.
  • Manages external vendors on procurement of equipment, consumable supplies and IT maintenance contracts.
  • Oversee basic facilities maintenance, ensuring proper maintenance of office equipment
  • Replenishment of office stationary and pantry items.
  • New hires facilities set-up and orientation
  • Mail and courier handling.
  • Documents management.
  • Working closely with Building Management and Lloyds Asia on general office maintenance and cleanliness, as well as door security access.
  • Act as Fire Warden and attend briefing or meetings organised by the Building Management
  • Administering HR function (monitoring and maintaining staff annual leave and medical leave.
  • Payroll – Ensure accurate calculations of salaries including reimbursements, deductions, and rewards (if any).
  • Management of employee personal files.
  • Management of company benefits, insurance, etc. 
  • Liaising with Head Office in London in advertisement and marketing for Singapore office (sourcing and organising corporate gifts).

Job Requirements

  • Min. 3--5 years of relevant experience


Application Procedures
Interested candidates, please email your resume to:

Attention: Lynn Mak Ling Ling (CEI No. R1986990)
[Click Here to Email Your Resume]
Recruit Express Pte Ltd (EA No. 99C4599)

Company Overview

Singapore’s Largest & Most Preferred Recruitment Company!
As a premier leading recruitment consultancy in Singapore, our success has been a result of our focus in facilitating the success of our Clients in business whilst enhancing the career opportunities for our Candidates.

With our swift expansion across the region, we now have offices in Singapore, Taiwan, Sydney, Kuala Lumpur and Hongkong as well as a partner network in Shanghai and Japan.

We serve with distinction and provide comprehensive staffing needs. As the total recruitment and staffing solutions partner, our goal is to provide our Clients the best staffing solutions through an integrated database network supported by localized content and services.

EA Licence No.: 99C4599
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